Application Deadline: 28.09.2018
Position: Admin/Finance Officer
Type of Contract: SERVICE CONTRACT
Expected Duration of the Assignment: 12 Months with possible extension.
Starting Date: ASAP
Languages Required: Turkish/English
ABOUT KIRKAYAK KÜLTÜR
Kırkayak Kültür which was established in 2011, is a rights based non-profit organization, which has been producing baseline gap analysis and policy papers as well as conducting capacity development programs with advocacy and lobbying activities for disadvantaged groups in Turkey and in the Middle East Region.
Kırkayak Kültür, through partnership cooperation with GOAL aims to support Syrian Dom community who lives in Ş.Urfa and Gaziantep using the “Individual Protection Assistance Program” through an 18 months process. The project aims to connect vulnerable and marginalized communities to available state services and non-state services in Gaziantep and Ş.Urfa. Subsequently, experiences in working with the Dom population will be shared with state and other actors in the protection community and advocacy will be made for other actors to adopt best practices.
Specific Duties and Responsibilities:
Under the guidance and direct supervision of the Project Manager assists in the effective and efficient management of the Project through a range of actions contributing to the design, planning, management and monitoring of project activities by providing timely and efficient administration, logistic and financial support, in accordance with programming, financial, procurement and administrative rules, regulations, policies and strategies as well as implementation of the effective internal control systems of KIRKAYAK KÜLTÜR.
– To provide assistance to managers about recruitment documenting and arranging appointment process.
-Line managing driver and cleaner in the implementation of their tasks.
-Collect, maintain, and update administrative and financial management data and documents relevant to the project under the supervision of finance manager.
-Set up and maintain an appropriate office filing system, archive relevant correspondences and documents according to the procedures.
-Monitor and report regularly on key issues to the Project Manager and assist him/her in the analysis of the information.
-Perform procurement duties including quotation requests, purchase order, and payment follow-ups, routine file back-ups,
-Monitor budget expenditures and maintain a proper record of approved project budgets and their revisions,
-Advise and assist staffs, experts on all aspects of reimbursements, salary and their revisions,
-Prepare and monitor fund and payment requests as well as cash transfers within the Project, ensure payments are processed promptly such as salaries, bank transactions, third pay payments etc. (check and process payment request on a timely manner.
-Prepare the monthly-consolidated project budget and financial report.
-Update the cash and books according to the standard procedures.
-Prepare the audit files for internal& external auditors and make sure all financial documents are available,
-Undertake other financial and administrative tasks on an ad-hoc basis.
-Provide support to finance manager when requested.
REQUIREMENTS and EXPERIENCE
University Degree in accounting, economics, finance, or another related field.
-At least 3 years experience in administrative operations,
-At least 3 years experience in development assistance or related work for an NGO or INGO,
-Proficiency and fluency in both written and spoken English and Turkish is a must,
-Good computer literacy in Microsoft Office including word, excel, outlook (emphasis on Excel),
-Strong interpersonal skills; commitment to teamwork and to working across disciplines, cultures, and stakeholders at all levels,
-Strong financial oversight skills, covering the full project cycle,
-Good judgment in balancing the need to follow orders and take initiatives,
-Well-organized, tidy and trustworthy person, methodical in his/her approach to the office environment and financial management of the project,
-Ability to understand and implement organizational and donor policies,
-Ability to manage and prioritize a varied workload in a dynamic work environment.
KIRKAYAK KÜLTÜR is committed to achieving workforce diversity in terms of gender, nationality, and culture. Women and individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Only short-listed candidates will be invited for a test and or interview. The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever.
HOW TO APPLY
Interested candidates, please send a Curriculum Vitae in English and a Cover letter to the following e-mail address: firstname.lastname@example.org